Book more corporate events, automatically.

We find nearby companies planning offsites and parties, start conversations on your behalf, and follow up until they book.

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No setup on your end · No contracts · Cancel anytime
Michael Macdonald “It's been a godsend.”Michael Macdonald, Library Square Public House
A corporate event at Old Town Putt
A corporate event at Axe Kickers
A corporate event at X Golf
Company party60 guests · Booked

Trusted by 150+ venues across North America

Dave Hermansen, Voodoo Cellar Voodoo Cellar

After getting Event Captain involved, we have at least 5× as many inquiries and are booking about double as many private events as before.

Dave Hermansen
Voodoo Cellar
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Dana Snell, Old Town Putt Old Town Putt

Event Captain got us the largest corporate event of the year with a full venue buyout, and now we're approaching this so much more systematically than before.

Dana Snell
Old Town Putt
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Stuart Bogaty, Bananas' Axe Cabana Bananas' Axe Cabana

It was like magic. I went from not knowing where to find corporate planners to being flooded with event requests and venue visits.

Stuart Bogaty
Bananas' Axe Cabana
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Marc Fischer, Golf 20 Fore 7 Golf 20 Fore 7

Event Captain gave us the best reach for the money. More locals found us, our brand grew, and we hit our highest revenue months ever.

Marc Fischer
Golf 20 Fore 7
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Nick Ratcliffe, X Golf X Golf

We've had a significant number of leads turn into event customers, and laid the groundwork for even more in the future.

Nick Ratcliffe
X Golf
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Keith Mulligan, Axe Kickers Axe Kickers

Event Captain doesn't just get us new leads. They help us keep the ones we already have coming back. That's where the real long‑term growth happens.

Keith Mulligan
Axe Kickers
Read story →
Your booking system

The system that books your corporate events.

One system that runs every week: it finds event planners near you, starts the conversations, follows up until they book, and brings old leads back around.

01

Find the planners

We map the companies around your venue and email the people who book their events: office managers, EAs, and HR leads.

 02

Watch your pipeline grow

Replies turn into calls, visits, and quote requests, and you take over when they're ready to book.

 03

Follow up at the right time

Past leads and past bookings get invited back when their event comes around.

 04

See it all in one report

A simple weekly report of who replied, what they asked, and where to jump in.
The system runs every week

“Event Captain got us the largest corporate event of the year, and now we're approaching this so much more systematically.”

Dana SnellDSDana SnellOwner, Old Town Putt · Fort Collins, CO
Read the story →

Each part of the system, up close ↓

01Outbound

Find the event planners at companies in your city.

We find the companies near your venue and the exact people who book their events. Every contact is verified before we reach out.

  • Companies within driving distance of your venue, not random national lists
  • The actual people who plan events, sourced from current professional profiles
  • Every email verified before a single message goes out
Book a demo →
Companies to prospect in your area
Within 12 mi of your venue
Event planners found and verified nearby
JMJordan MillsJordan Mills · Office ManagerNorthwind Labs · 4 mi awayVerified
PRPriya RaoPriya Rao · Executive AssistantAtlas Financial · 7 mi awayVerified
DCDana ColeDana Cole · People & Culture LeadCedar Health · 5 mi awayVerified
02Pipeline

Your pipeline grows every week.

New planners discover your venue every week, and every reply is followed up until it books. Your contact list compounds into a booking engine.

  • New planners added every week
  • Every reply followed up: pricing requests, reminders, and bookings tracked in one place
  • Past clients come back as repeat bookings
Book a demo →
Corporate planners added +124this quarter
NHR ManagerNotionReplied
GOffice ManagerGustoFollowing up
AEvent coord.AsanaBooked
03Re-engagement

Follow up at exactly the right time.

Event Captain remembers everyone who's shown interest: the planner who said 'not now', the one who booked somewhere else, the client from last summer. When their next event comes around, we follow up first.

They said 'not now' and went quiet. We follow up when their season gets close.

Back in the springWe reach out about your venue
A few days laterThey say maybe for a holiday party, then go quiet
as the season nears
This SeptemberWe follow up, before December fills up
That weekThey reply, asking about dates
Sent automatically
DCDana ColeCedar & Co.
Lock in your holiday party date?

Hi Dana,

You had mentioned maybe doing your holiday party with us. December books up fast, so I wanted to reach out now while the best dates are still open.

Want me to send you over our availability / options?

Delivered
DCDana ColeInterested

Thanks for the message! We were just starting to think about it again. Do you have any Thursday afternoons between 4-6pm open in December?

Plugs into the tools you already use
GGmailGmail OOutlookOutlook PVPerfect VenuePerfect Venue TSTripleseatTripleseat TToastToast SSquareSquare SHSpotHopperSpotHopper ezezCaterezCater and more
04Reporting

See real companies asking about your venue.

Not impressions or reach. One simple weekly report with who replied, what they asked, and where to jump in.

  • A growing list of interested event planners
  • Every booking traced back to the outreach that started it
  • Every conversation is in your dashboard if you want the detail
Book a demo →
Weekly report
Interested planners on your list
148+9 this week
Ready to re-engage when their next event comes around
This week
Prospects reached380
Replies34
New interested9
New interested leads this week
JSJim Simon · JiMMYBAR!"We're planning our team event, can you send some options?"First contacted Apr 12
ICIvan Contreras · OMCO Solar"Can we have a call to discuss the details?"First contacted last September
TBTara Burke · Bluemedia"I'd love an invite to try your facility."First contacted May 2
Congrats! An Event Captain lead just inquired Atlas Financial · Full buyout, 90 guests First emailed 4 months ago
Just now
Testimonials

Venues across North America are booking more.

A few of the venues that trust Event Captain to keep their calendar full of corporate events.

5.0 Our rating on Google
After getting Event Captain involved, we have at least 5× as many inquiries and are booking about double as many private events as before.
Dave HermansenDHDave HermansenOwner, Voodoo Cellar · Boise, ID
Read the full story →
Event Captain doesn't just get us new leads. They help us keep the ones we already have coming back. That's where the real long-term growth happens.
Keith MulliganKMKeith MulliganOwner, Axe Kickers · Seattle, WA
Read the full story →
It was like magic. I went from not knowing where to find corporate planners to being flooded with event requests and venue visits.
Stuart BogatySBStuart BogatyFounder, Bananas' Axe Cabana · Orlando, FL
Read the full story →
Event Captain gave us the best reach for the money. More locals found us, our brand grew, and we hit our highest revenue months ever.
Marc FischerMFMarc FischerOwner, Golf 20 Fore 7 · Cotati, CA
Read the full story →
It's been a godsend. I've already referred a few other venues, and their customer service is next level.
Michael MacdonaldMMMichael MacdonaldGM, Library Square Public House · Vancouver, BC
Read the full story →
Event Captain got us the largest corporate event of the year with a full venue buyout, and now we're approaching this so much more systematically.
Dana SnellDSDana SnellOwner, Old Town Putt · Fort Collins, CO
Read the full story →
We've had a significant number of leads turn into event customers, and laid the groundwork for even more in the future.
Nick RatcliffeNRNick RatcliffeOwner, X Golf · Rochester, NY
Read the full story →
We have real corporate event organizers in our pipeline now, which we definitely struggled with before.
SBSean BanksGM, DC Breeze · Washington, DC
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I would 1000% recommend Event Captain. Completely worth it for us, and we're very excited to see what happens next.
Robert CassiRCRobert CassiOwner, Summerville Burrito Co. · Charleston, SC
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I'd recommend Event Captain all day. They're wonderful to work with, delivered what they advertised, and have more than paid for themselves with new customers.
Ian SmithISIan SmithFounder, Bearded Social House · N. Charleston, SC
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In the first few months, we secured several large corporate bookings, with a few other prospects likely to book as well.
Tristan McCoyTMTristan McCoyFounder, SD Mini Golf · San Diego, CA
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Within 20 days I was talking with a college I'd been trying to book for years. We've already booked 3 events, with more on the horizon.
Ryan BuddsRBRyan BuddsFounder, Trivia with Budds · Johnson City, TN
Read the full story →

…and many more across North America.

Get started

Book more corporate events, automatically.

See which companies near your venue are planning events, and how Event Captain turns them into bookings.

Book a demo →

Trusted by 150+ venues across North America

Common questions

Questions venue owners ask us.

How much does it cost?
Event Captain is $400 per month per location, flat. That covers everything: the outreach, the follow-ups, and your reporting. No contracts, no setup fees, cancel anytime.
Do you work with multi-location groups?
Yes. A number of our clients are multi-location groups, and we run coordinated rollouts across their venues. Pricing stays the same: $400 per month per location.
Who writes the emails, and whose name is on them?
We write every campaign with you during onboarding, in your venue’s voice, and you approve it before anything goes out. Outreach is sent from a dedicated address, so your own inbox and domain stay untouched.
Do you work with venues that compete with me?
We keep competing venues from working against each other. Ask us how we handle your specific market on the call.
My market is small. Will this work?
Smaller markets often respond better: fewer venues are competing for the same companies, and we size the radius to what makes sense for your area.
How fast will I see results?
Launch takes about two weeks, and responses typically start in your first week live. From there we book calls, venue visits, and quote requests. Re-engagement kicks in over time, so the pipeline keeps building.
What do I have to do?
Approve the campaign at kickoff, then take over when a lead is ready to talk dates. We handle everything in between: finding the planners, the outreach, the follow-ups, and the reporting.